Data Protection

From 2018, the law on data protection gives individuals more rights and protection in how their personal data is used by organisations.
AFC Alsager must comply with its requirements and ensure that any personal data we hold on you as players, parents, coaches or other club members is processed legally.

The club is required to:

  • use your data only with your consent and for purposes you have consented to;
  • hold your data securely;
  • enable you to see, obtain and/or correct any of your data held by AFC Alsager, and ask for your data to be deleted.

Our lawful basis for processing your personal data is that we have a contractual obligation to you as a participant or member to provide the services you are registering for. Where we hold your data it will be with the explicit consent of you or, if applicable, your parent or guardian. You are not obliged to share your personal data with the Club but if you choose not to share your personal data with us we may not be able to register or administer your membership.

Use of personal data by AFC Alsager

Alsager AFC needs to collect, use, store and/or transfer some personal data on players, parents/guardians and other club members to be able to run the club and arrange matches. You provide data about yourself when you register with the club, fill in forms, or correspond with us by phone, e-mail or otherwise. The information you give us may include your name, date of birth, address, email address, phone number, gender, and the contact details of a third party in the case of emergency. We may also ask for relevant health information, which is classed as special category personal data, for the purposes of your health, well-being, welfare and safeguarding.

AFC Alsager will take reasonable care to keep your data secure and prevent any unauthorised access or use. We will only use personal data for the purposes for which it was provided.

AFC Alsager uses your personal data for:

  • processing registrations and subscription fees
  • organising matches
  • sending out match or club information to players and/or parents
  • sharing data with coaches, managers or officials in relation to matches or other events
  • sharing data with leagues, county associations, other competition providers or facility providers
  • sharing data with committee members for administrative purposes
  • sharing anonymised data as part of applications for funding
  • publishing match and league results
  • ensuring we understand potential health risks

We will only publish your personal data in a public domain, including images and names, if you have given your consent for us to do so (only with consent of a parent/guardian in the case of children under the age of 13).

We have the necessary security measures in place to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

We will delete personal data not more than 12 months after a participant or member has left or otherwise ended their membership or affiliation, or sooner if specifically requested. Please approach a club official if you would like your data to be deleted.

AFC Alsager enters data on players, coaches and other club members onto the online Whole Game System, which is administered by the Football Association. The personal data that is stored on the Whole Game System is subject to their privacy policy and you are advised to review their policy here (

If you would like your personal data to be deleted from the Whole Game System then please contact the FA.

We may update our Privacy Notice from time to time, and will inform you of any changes to how we handle your personal data.

If you have any queries about data protection at AFC Alsager then please contact Paul Cleary ( or Lincoln Durose ( You have the right to report a concern to the UK’s data protection supervisory authority, the Information Commissioner’s Office, about the processing of your personal data here: